WCLSC Bylaws
BYLAWS
last revised June 2006
Article I : NAME
The name of the corporation shall be Worcester County League of Sportsmen's Clubs, Inc.
Article II : PURPOSE
Article II -Section 1.
The purpose of the League shall be to educate the public to preserve and protect natural resources. The multiple use and public access to lands and waters. To promote and perpetuate fishing, hunting, trapping, firearms ownership, the shooting sports, and compatible and related forms of outdoor recreation. To foster good sportsmanship in the safe enjoyment of these great natural heritages.
Article II -Section 2.
To preserve and protect open space, to encourage wildlife -forestry management and to ensure clean safe pollution free land and waters.
Article II, Section 3.
To practice conservation and preservation and to promote awareness of the environment through education.
Article II -Section 4.
To offer advice to local, state and federal governing agencies dealing with the subjects of conservation and wildlife management and other subjects of our concern pertaining to fishing, hunting, trapping, target shooting and the land owning public.
Article III : MEMBERSHIP
Article III -Section 1
The Membership of the League shall consist of such Worcester County clubs and associations as are in sympathy with its purpose and comply with it's by-laws.
Article III. Section 2
Worcester County League of Sportsmen's Clubs Inc. does not discriminate against any person because of gender, race, creed, color, disability, ethnic or nation of origin.
Article III -Section 3
An Application for membership shall be submitted in writing and accompanied by the annual dues. The application will be reviewed at any monthly meeting and voted on by the league membership at the next regular meeting. The member club must be accepted by a two-thirds vote of member clubs present.
Article III, Section 4.
Dues shall be set annually for the upcoming fiscal year at the June meeting by a two-thirds vote of member clubs present; providing written notice incorporating the substance of the proposed dues change is mailed to member clubs and delegates not less than twenty nor more than sixty days in advance. Dues are payable at the annual meeting in Sept. Any member club with delinquent dues, will be mailed delinquent dues notices. A member club with dues in arrears for six months may be removed from membership by two thirds vote of member clubs present.
Article III -Section 5.
Each member club shall file annually in September, a questionnaire listing names and addresses of officers and agents required to cooperate with the league, average number of members, amount of annual dues, time and place of meetings, and such other information as may be required from time to time by the League.
Article III -Section 6
Each member club shall appoint or elect one head delegate and as many as three alternate delegates to represent their club and may be represented at meetings by all four delegates but shall have only one vote.
Article III -Section 7
A Delegate can only vote for one club.
Article III -Section 8
All past presidents of the League shall be honorary delegates without voting powers unless he or she is a member club's delegate or officer.
Article III -Section 9
Each member club should be represented at meetings by their delegates to vote and speak for their clubs.
Article IV : ELECTION PROCESS
Article IV. Section 1 Paragraph 1
The following Officers shall be elected at the annual meeting held in Sept of each year: President, Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Treasurer, and eleven Directors. Together these officers shall constitute the Board of Directors.
The following committee is elected at the annual meeting held in Sept of each year. A nomination committee consisting of five members.
The names of candidates for office, elected committees of the corporation shall be placed into nomination by member club delegates at the June meeting.
No nomination for the position of any officer of the corporation shall be made from the floor at the annual meeting unless written nomination papers giving the names of such nominees are filed with this corporation's Recording Secretary not later than ten days prior to the annual meeting and are signed by not less than seven delegates representing seven member clubs in good standing.
A delegate may only represent one club.
Article IV Section 1 Paragraph 2
These officers shall be elected from among the delegates by majority ballot at the annual meeting, and shall serve until their successors take office.
The President may fill vacancies by appointment subject to approval by the membership at the next regular meeting.
The Board of Directors shall have the power to remove any officer who has missed three consecutive meetings of the League without properly notifying the President of his proposed absence.
Article V : DUTIES OF OFFICERS AND COMMITTEES
Article V Section 1 Elected Officers
Officer A: President
The President shall preside over regular meetings of the League, preserve order and decorum and is responsible for the enforcement of the charter and bylaws of the League.
The President is an ex-officio member of all committees except the nomination committee.
The president may not be elected to a fourth consecutive term.
The President and Recording Secretary shall sign all contracts and official documents as may be required by law and/or by the action of the League or the Board of Directors.
The President shall have the power to call meetings of the Board of Directors or any committee with a weeks notice except in case of an emergency.
The President may be assigned other duties by a majority vote of the League.
The following are appointed by the President:
a. The County Coordinator whose duties are to recommend the names of all District Directors to the President for his or her approval prior to appointment and to oversee duties of the District Directors.
b. The District Coordinators responsibility will be to make contact on a regular basis with each club in his or her area or district. Their duties will Include: to oversee and motivate the various delegates from each club in their area: assist In coordinating the activities of member clubs and the league; to monitor local press coverage for the league; to notify the County Coordinator of any problems that clubs in his or her area may be experiencing. The District Coordinators will be a communications link between member clubs, club delegates and the League.
Other membership sector committees may be appointed by the President with approval of the Board of Directors
Officer B- Vice President
The Vice President shall render assistance to the President as may be required and takes the place of the President in his or her absence. The Vice President shall act as parliamentarian and at all times shall have a copy of Roberts Rules of Order In his possession. The Vice President shall be assigned duties by the President.
The Vice President is the coordinator of the Leagues Business Sector, working with and assisting the Treasurer, Recording Secretary, and Business sector committee.
The standing committees in the sector are Ways and Means, Bylaws, and Land Building and Property Committee.
Business sector committees are appointed by the Vice President with approval of the Board of Directors.
Officer C- 2nd Vice President
The Second Vice President shall render assistance to the President and Vice President as may be required, and takes the place of the President in the absence of the President and Vice President.
The Second Vice President shall be assigned duties by the President.
The Second Vice president is the coordinator to the leagues activities, working with the chairs of the activity committees to the league.
Activity sector committees are appointed by the 2nd Vice President with approval of the Board of Directors
Officer D -Recording Secretary
The Recording Secretary (clerk) shall keep accurate minutes to all meetings including attendance and records them Into the League's permanent record book.
The Recording Secretary shall keep an accurate record of league membership.
The Recording Secretary shall receive and record committee reports.
The Recording Secretary must also sign all contracts and official documents along with the President, as required by law and/or by the action of the League or the Board of Directors.
Officer E -Corresponding Secretary
The Corresponding Secretary is responsible for all communication from the League to member Clubs, to write and send out League letters that may be necessary.
The Corresponding Secretary shall work closely with the other officers particularly the County Coordinator and District Coordinators in keeping the communication link open to member club
Officer F- Treasurer
The Treasurer is responsible for maintaining an accurate record of Income and expenses and must present a report of receipts and payments in writing, for every member club at each monthly meeting. One copy to be retained by the Treasurer, one by the Recording Secretary, and one by the President.
The Treasurer shall pay all expenses through the League's checking account.
The Treasurer shall pay only the League's bills authorized by the membership or the Board of Directors.
The Treasurer shall receive and record all income, and give a numbered duplicate receipt from the League's receipt book for all income received and must deposit the entire amount Into the League's checking or savings account within one week.
The Treasurer must submit a yearly financial statement at the annual meeting.
Officers G- Directors
The Directors shall be chosen maintaining as fair geographical representation as possible to serve with the President, 2nd Vice President, Recording Secretary, Corresponding Secretary, and Treasurer, forming the Board of Directors.
The Board shall have power to conduct necessary business of the corporation not otherwise specifically reserved or assigned including interpretation of the bylaws, and shall devise ways and means of carrying out the purpose of the League.
The Board shall oversee the timely preparation and submission of any forms or reports concerning the Leagues status or activities that may be required by law, including tax information, returns, corporate filings, etc.
The Board shall be assigned duties by the membership.
The Board shall investigate, abate or report to the League for action, the grievance of member clubs.
The Board shall appoint Honorary Directors, individuals so selected shall be those who have served the League with distinction and are thus honored. This select group is to serve an unlimited term and is to be an advisory panel on call of the Board of Directors without voting privileges.
The board shall hold a meeting between the annual Sept. meeting and the monthly October meeting and elect the following to carry out the mandates of the League.
a. A Chairman of the Board whose duty is to report the boards’ action to the membership at the next regular meeting.
b. An Education Secretary works to promote education, establish and maintain communication with schools, libraries, sportspeople and the public. Submits articles pertaining to education to the leagues publications and recommends to the membership projects deserving funding by the "Four Point Action Fund." The Secretary will appoint his own committee.
c. A Legislation Secretary. Works to establish and maintain communication with the state and federal legislators, provide accurate advice to legislators and fosters a working relationship between sportspeople and the legislators and submits articles pertaining to legislation to the leagues publications and recommends to the membership projects deserving funding by the "Four Point Action Fund." The Secretary will appoint his own committee.
d. A Conservation Secretary works to maintain and/or improve the environment and habitat, and maintains communication between sportspeople and the environmental agencies. Submits articles pertaining to Conservation to the Leagues publications and recommends to the membership projects deserving funding by the "Four Point Action Fund." The Secretary will appoint his own committee.
e. A Public Relations secretary who works to establish and maintains communication between sportspeople and the general public. Submits articles pertaining to public relations to the leagues publications and recommends to the membership projects deserving funding by the Four Point Action Fund. The Secretary will appoint his own committee.
f. A Publication Committee chair to regularly prepare, print, and distribute the league official publications. The Chair of the publication committee will select members of his or her own committee.
g. An Audit Committee consisting of three members.
Article V, Section 2. Elected Committees
The following committee shall be elected at the annual meeting; and is to serve until its successor is elected at the following annual meeting.
Committee A- Nomination Committee
The Nominating Committee at the meeting regularly preceding the annual meeting, shall nominate candidates for each elective office, maintaining a fair geographical representation, and may suggest agents for other major activities at the proper times. This committee, to consist of five active delegates, shall select their own chairperson from among their own committee.
Article V, Section 3. Appointed Standing Committees
The following business sector standing committee chairs are appointed by the Vice President with approval of the Board of Directors.
1. Ways and Means Committee
The Chair of the Ways and Means Committee appoints a committee to study the finances of the League and makes recommendations as to income and expenses, reviews the books and reports their findings to the members at meetings and will seek ways to financially support the endeavors of the League. The chair will select members of his or her committee.
2. Land Building and Property Committee
The chair of The Land Building and property committee shall appoint a committee to work to increase the tangible assets of the League and maintain them in a respectable manner. The chair will select members of his or her committee.
3. Bylaw Committee
The Chair of the Bylaw committee shall accept suggestions, review and make recommendations as to new bylaws and amendments. All new proposed changes must be signed by the person submitting the change. The chair will select members of his or her committee.
Article V, Section 4 Appointed Special Committees
Special Committees shall be appointed to undertake projects when there is a significant amount of volunteers to successfully accomplish the task.
Membership special committees are appointed by the President.
Business special committees are appointed by the Vice President.
Activity special committees are appointed by the 2nd Vice President
Action special committees are appointed by the Board of Directors.
All committee chair appointments are subject to approval by the Board of Directors or the delegates at any meeting.
Article VI : MEETINGS
Alcoholic beverages may not be exposed or consumed in the meeting room by League delegates or guests during a meeting.
Article VI Section 1.
The annual meeting of the League shall be called promptly at 8 pm on the third Friday of September. Regular meetings shall be called on the third Friday of each month promptly at 8 p.m. The regular monthly meeting may be suspended In July and August. All meetings should adjourn at or about 10:00 p.m. If meeting business is to go beyond 10:30 p.m., a motion to continue and a two thirds affirmative vote are necessary to proceed with the meeting.
Article VI Section 2.
Special meetings may be called by the President or a quorum of the Board of Directors.
Article VI Section 3
All meetings shall be held within the county at such places as may be selected by the President, having due regard for the geographical distribution of member clubs.
Article VI Section 4.
Notice of all regular meetings shall be mailed to the delegates of each member club, officers and committee chairman of the leagues at least seven days in advance.
Article VI Section 5.
Delegates from nine clubs shall constitute a quorum at any meeting.
Article VI Section 6
A copy of the minutes of every meeting shall be sent to each member club, delegates and officers of the league not later than two weeks after such meeting.
Article VI Section 7
Meetings of the Board of Directors may be held on the call of the President or a quorum of the Board of Directors with a seven day notice, unless it is in a case of an emergency, or at any League meeting with out special notice. The officers of the corporation shall act in the same capacity for the board and seven shall be quorum. All other details of their meetings may be fixed by the directors.
Article VII : FUNDS AND FISCAL YEAR
Article VII Section 1
All funds due the league in the regular course of business shall be collected by the Treasurer who shall issue his receipt from a duplicate book before depositing into the Leagues accounts in a national or savings bank within the county.
Article VII Section 2
Funds of the league shall be issued only by check signed by the Treasurer or the President acting during the Treasurer's incapacity. Payment only of expenses for which appropriations have been made by a League meeting and all vouchers therefor shall be approved in writing by the President or Vice President without unnecessary delay
Article VII Section 3
The fiscal year of the League shall be from September 1st to August 31st inclusive.
Article VII Section 4:
The Auditing committee is to review the records of the Recording Secretary and the Treasurer quarterly during the months of Dec., March, and June and audited annually before the annual meeting in Sept. The financial statement prepared annually will be made available upon request.
ARTICLE VIII : PARLIAMENTARY RULES
Article VIII -Section 1
The parliamentary rules contained in Robert's Rules of Order Revised shall govern the League, except as otherwise provided in these by-laws.
Article VIII Section 2
A roll call vote shall be taken on any question where opposition has been evident.
Article VIII -Section 3
A mail vote on any question requiring such action may be ordered by the president or two other directors, but shall not become valid until ten days after ballot has been mailed each member club or until a majority of the member clubs has been recorded.
Article VIII -Section 4
Any motion shall be referred to the member clubs for their vote, if one-third of the clubs voting on a roll call shall oppose its passage, provided a similar question has not been decided by the League within the interval since the third previous meeting. Any motion so referred to the clubs shall be accompanied by an adequate written explanation and shall be voted on by roll call at the next league meeting without debate.
Article VIII -Section 5
The decision of the League on proposed legislation shall be determined by the highest body of which the time available permits a vote to be taken, the member clubs being the highest authority, followed in descending order by the league delegates in meeting assembled, the board of directors, the legislative committee.
Article VIII -Section 6
Any member club which cannot be represented at a meeting may authorize the Recording Secretary or the President to cast one vote on a specific question by proxy: providing the proxy vote has been approved by the majority of the member clubs membership and sent in on club stationery, with the signature of the member clubs President and Secretary, in a sealed envelope designating it's purpose, and must be received ten days prior to vote. This proxy envelope shall be opened only during the designated monthly meeting and such vote shall be of the same effect as if cast by a delegate of the club in person.
This proxy vote policy does not pertain to survey questionnaires.
ARTICLE IX : AMENDMENT
These by-laws may be amended by a two-thirds affirmative vote at the June meeting providing written notice incorporating the substance of the proposed amendment is mailed to member clubs and delegates not less than twenty nor more than sixty days in advance.
ARTICLE X : DISPOSAL OF ASSETS
Article X- Section 1
No part of the assets or net earnings of this corporation shall inure to the benefit of any member, officer or director, provided however that payments of reasonable compensation for services rendered and expenses incurred may be made.
Article X- Section 2
This corporation may dissolve and wind up its affairs upon the adoption of a resolution to do so by the board of directors at a meeting duly called and held at which a quorum was present by a vote of the majority of directors in office and according to the plan for distribution of its assets adopted by this corporation in the same manner.
Article X- Section 2 Paragraph A
All liabilities and obligations of the corporation shall be paid, satisfied and discharged, or adequate provision shall be made.
Article X- Section 2 Paragraph B
Assets held by the corporation upon condition requiring return transfer or conveyance. which condition occurs by reason of the dissolution, shall be returned, transferred, or conveyed in accordance with such requirements.
Article X- Section 2 Paragraph C
The remaining assets shall be transferred or conveyed to one or more domestic organizations having substantially similar powers and objective and engaged in activities substantially similar to those of this corporation.
Article X- Section 3
The use, sale, transfer or lease of the Worcester County League of Sportsmen's Clubs Inc. property in New Braintree as recorded on the following book and page numbers; Book 12806 page 286 and Book 4975 page 308, shall include the condition that the land and property shall, as at present, be open for hunting fishing and compatible outdoor recreation, and open to the public without fee, (such stipulation to be included on all future deeds.) Any changes in use, sale, transfer or lease of said property shall be in ballot (paper) form and shall require the approval by two-thirds (2/3) of the member clubs in good standing, voting after proper notice mailed not less than thirty (30) days nor more than sixty (60) days before the meeting date of action to be voted upon. Any change in this policy, the property shall be returned to the Worcester County League of Sportsmen's Clubs Incorporated.
The League was formally organized September 1, 1929 as the League of Worcester County Rod and Gun Clubs. Incorporated Aug 24, 1932 and name changed to Worcester County League of Sportsmen's Clubs, Inc. October 20 1934. Bylaws adopted Sept 1, 1929 and revised...Mar 1934, May 1935, April 1 1941, May 15,1942, Dec 20,1946, Feb 171950, Mar 21 1952, Jan 27,1961, Feb 18, 1963, Sept 21 1990, June 18, 1993, June 20, 1997, last revised June 16, 2006
last revised June 2006
Article I : NAME
The name of the corporation shall be Worcester County League of Sportsmen's Clubs, Inc.
Article II : PURPOSE
Article II -Section 1.
The purpose of the League shall be to educate the public to preserve and protect natural resources. The multiple use and public access to lands and waters. To promote and perpetuate fishing, hunting, trapping, firearms ownership, the shooting sports, and compatible and related forms of outdoor recreation. To foster good sportsmanship in the safe enjoyment of these great natural heritages.
Article II -Section 2.
To preserve and protect open space, to encourage wildlife -forestry management and to ensure clean safe pollution free land and waters.
Article II, Section 3.
To practice conservation and preservation and to promote awareness of the environment through education.
Article II -Section 4.
To offer advice to local, state and federal governing agencies dealing with the subjects of conservation and wildlife management and other subjects of our concern pertaining to fishing, hunting, trapping, target shooting and the land owning public.
Article III : MEMBERSHIP
Article III -Section 1
The Membership of the League shall consist of such Worcester County clubs and associations as are in sympathy with its purpose and comply with it's by-laws.
Article III. Section 2
Worcester County League of Sportsmen's Clubs Inc. does not discriminate against any person because of gender, race, creed, color, disability, ethnic or nation of origin.
Article III -Section 3
An Application for membership shall be submitted in writing and accompanied by the annual dues. The application will be reviewed at any monthly meeting and voted on by the league membership at the next regular meeting. The member club must be accepted by a two-thirds vote of member clubs present.
Article III, Section 4.
Dues shall be set annually for the upcoming fiscal year at the June meeting by a two-thirds vote of member clubs present; providing written notice incorporating the substance of the proposed dues change is mailed to member clubs and delegates not less than twenty nor more than sixty days in advance. Dues are payable at the annual meeting in Sept. Any member club with delinquent dues, will be mailed delinquent dues notices. A member club with dues in arrears for six months may be removed from membership by two thirds vote of member clubs present.
Article III -Section 5.
Each member club shall file annually in September, a questionnaire listing names and addresses of officers and agents required to cooperate with the league, average number of members, amount of annual dues, time and place of meetings, and such other information as may be required from time to time by the League.
Article III -Section 6
Each member club shall appoint or elect one head delegate and as many as three alternate delegates to represent their club and may be represented at meetings by all four delegates but shall have only one vote.
Article III -Section 7
A Delegate can only vote for one club.
Article III -Section 8
All past presidents of the League shall be honorary delegates without voting powers unless he or she is a member club's delegate or officer.
Article III -Section 9
Each member club should be represented at meetings by their delegates to vote and speak for their clubs.
Article IV : ELECTION PROCESS
Article IV. Section 1 Paragraph 1
The following Officers shall be elected at the annual meeting held in Sept of each year: President, Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Treasurer, and eleven Directors. Together these officers shall constitute the Board of Directors.
The following committee is elected at the annual meeting held in Sept of each year. A nomination committee consisting of five members.
The names of candidates for office, elected committees of the corporation shall be placed into nomination by member club delegates at the June meeting.
No nomination for the position of any officer of the corporation shall be made from the floor at the annual meeting unless written nomination papers giving the names of such nominees are filed with this corporation's Recording Secretary not later than ten days prior to the annual meeting and are signed by not less than seven delegates representing seven member clubs in good standing.
A delegate may only represent one club.
Article IV Section 1 Paragraph 2
These officers shall be elected from among the delegates by majority ballot at the annual meeting, and shall serve until their successors take office.
The President may fill vacancies by appointment subject to approval by the membership at the next regular meeting.
The Board of Directors shall have the power to remove any officer who has missed three consecutive meetings of the League without properly notifying the President of his proposed absence.
Article V : DUTIES OF OFFICERS AND COMMITTEES
Article V Section 1 Elected Officers
Officer A: President
The President shall preside over regular meetings of the League, preserve order and decorum and is responsible for the enforcement of the charter and bylaws of the League.
The President is an ex-officio member of all committees except the nomination committee.
The president may not be elected to a fourth consecutive term.
The President and Recording Secretary shall sign all contracts and official documents as may be required by law and/or by the action of the League or the Board of Directors.
The President shall have the power to call meetings of the Board of Directors or any committee with a weeks notice except in case of an emergency.
The President may be assigned other duties by a majority vote of the League.
The following are appointed by the President:
a. The County Coordinator whose duties are to recommend the names of all District Directors to the President for his or her approval prior to appointment and to oversee duties of the District Directors.
b. The District Coordinators responsibility will be to make contact on a regular basis with each club in his or her area or district. Their duties will Include: to oversee and motivate the various delegates from each club in their area: assist In coordinating the activities of member clubs and the league; to monitor local press coverage for the league; to notify the County Coordinator of any problems that clubs in his or her area may be experiencing. The District Coordinators will be a communications link between member clubs, club delegates and the League.
Other membership sector committees may be appointed by the President with approval of the Board of Directors
Officer B- Vice President
The Vice President shall render assistance to the President as may be required and takes the place of the President in his or her absence. The Vice President shall act as parliamentarian and at all times shall have a copy of Roberts Rules of Order In his possession. The Vice President shall be assigned duties by the President.
The Vice President is the coordinator of the Leagues Business Sector, working with and assisting the Treasurer, Recording Secretary, and Business sector committee.
The standing committees in the sector are Ways and Means, Bylaws, and Land Building and Property Committee.
Business sector committees are appointed by the Vice President with approval of the Board of Directors.
Officer C- 2nd Vice President
The Second Vice President shall render assistance to the President and Vice President as may be required, and takes the place of the President in the absence of the President and Vice President.
The Second Vice President shall be assigned duties by the President.
The Second Vice president is the coordinator to the leagues activities, working with the chairs of the activity committees to the league.
Activity sector committees are appointed by the 2nd Vice President with approval of the Board of Directors
Officer D -Recording Secretary
The Recording Secretary (clerk) shall keep accurate minutes to all meetings including attendance and records them Into the League's permanent record book.
The Recording Secretary shall keep an accurate record of league membership.
The Recording Secretary shall receive and record committee reports.
The Recording Secretary must also sign all contracts and official documents along with the President, as required by law and/or by the action of the League or the Board of Directors.
Officer E -Corresponding Secretary
The Corresponding Secretary is responsible for all communication from the League to member Clubs, to write and send out League letters that may be necessary.
The Corresponding Secretary shall work closely with the other officers particularly the County Coordinator and District Coordinators in keeping the communication link open to member club
Officer F- Treasurer
The Treasurer is responsible for maintaining an accurate record of Income and expenses and must present a report of receipts and payments in writing, for every member club at each monthly meeting. One copy to be retained by the Treasurer, one by the Recording Secretary, and one by the President.
The Treasurer shall pay all expenses through the League's checking account.
The Treasurer shall pay only the League's bills authorized by the membership or the Board of Directors.
The Treasurer shall receive and record all income, and give a numbered duplicate receipt from the League's receipt book for all income received and must deposit the entire amount Into the League's checking or savings account within one week.
The Treasurer must submit a yearly financial statement at the annual meeting.
Officers G- Directors
The Directors shall be chosen maintaining as fair geographical representation as possible to serve with the President, 2nd Vice President, Recording Secretary, Corresponding Secretary, and Treasurer, forming the Board of Directors.
The Board shall have power to conduct necessary business of the corporation not otherwise specifically reserved or assigned including interpretation of the bylaws, and shall devise ways and means of carrying out the purpose of the League.
The Board shall oversee the timely preparation and submission of any forms or reports concerning the Leagues status or activities that may be required by law, including tax information, returns, corporate filings, etc.
The Board shall be assigned duties by the membership.
The Board shall investigate, abate or report to the League for action, the grievance of member clubs.
The Board shall appoint Honorary Directors, individuals so selected shall be those who have served the League with distinction and are thus honored. This select group is to serve an unlimited term and is to be an advisory panel on call of the Board of Directors without voting privileges.
The board shall hold a meeting between the annual Sept. meeting and the monthly October meeting and elect the following to carry out the mandates of the League.
a. A Chairman of the Board whose duty is to report the boards’ action to the membership at the next regular meeting.
b. An Education Secretary works to promote education, establish and maintain communication with schools, libraries, sportspeople and the public. Submits articles pertaining to education to the leagues publications and recommends to the membership projects deserving funding by the "Four Point Action Fund." The Secretary will appoint his own committee.
c. A Legislation Secretary. Works to establish and maintain communication with the state and federal legislators, provide accurate advice to legislators and fosters a working relationship between sportspeople and the legislators and submits articles pertaining to legislation to the leagues publications and recommends to the membership projects deserving funding by the "Four Point Action Fund." The Secretary will appoint his own committee.
d. A Conservation Secretary works to maintain and/or improve the environment and habitat, and maintains communication between sportspeople and the environmental agencies. Submits articles pertaining to Conservation to the Leagues publications and recommends to the membership projects deserving funding by the "Four Point Action Fund." The Secretary will appoint his own committee.
e. A Public Relations secretary who works to establish and maintains communication between sportspeople and the general public. Submits articles pertaining to public relations to the leagues publications and recommends to the membership projects deserving funding by the Four Point Action Fund. The Secretary will appoint his own committee.
f. A Publication Committee chair to regularly prepare, print, and distribute the league official publications. The Chair of the publication committee will select members of his or her own committee.
g. An Audit Committee consisting of three members.
Article V, Section 2. Elected Committees
The following committee shall be elected at the annual meeting; and is to serve until its successor is elected at the following annual meeting.
Committee A- Nomination Committee
The Nominating Committee at the meeting regularly preceding the annual meeting, shall nominate candidates for each elective office, maintaining a fair geographical representation, and may suggest agents for other major activities at the proper times. This committee, to consist of five active delegates, shall select their own chairperson from among their own committee.
Article V, Section 3. Appointed Standing Committees
The following business sector standing committee chairs are appointed by the Vice President with approval of the Board of Directors.
1. Ways and Means Committee
The Chair of the Ways and Means Committee appoints a committee to study the finances of the League and makes recommendations as to income and expenses, reviews the books and reports their findings to the members at meetings and will seek ways to financially support the endeavors of the League. The chair will select members of his or her committee.
2. Land Building and Property Committee
The chair of The Land Building and property committee shall appoint a committee to work to increase the tangible assets of the League and maintain them in a respectable manner. The chair will select members of his or her committee.
3. Bylaw Committee
The Chair of the Bylaw committee shall accept suggestions, review and make recommendations as to new bylaws and amendments. All new proposed changes must be signed by the person submitting the change. The chair will select members of his or her committee.
Article V, Section 4 Appointed Special Committees
Special Committees shall be appointed to undertake projects when there is a significant amount of volunteers to successfully accomplish the task.
Membership special committees are appointed by the President.
Business special committees are appointed by the Vice President.
Activity special committees are appointed by the 2nd Vice President
Action special committees are appointed by the Board of Directors.
All committee chair appointments are subject to approval by the Board of Directors or the delegates at any meeting.
Article VI : MEETINGS
Alcoholic beverages may not be exposed or consumed in the meeting room by League delegates or guests during a meeting.
Article VI Section 1.
The annual meeting of the League shall be called promptly at 8 pm on the third Friday of September. Regular meetings shall be called on the third Friday of each month promptly at 8 p.m. The regular monthly meeting may be suspended In July and August. All meetings should adjourn at or about 10:00 p.m. If meeting business is to go beyond 10:30 p.m., a motion to continue and a two thirds affirmative vote are necessary to proceed with the meeting.
Article VI Section 2.
Special meetings may be called by the President or a quorum of the Board of Directors.
Article VI Section 3
All meetings shall be held within the county at such places as may be selected by the President, having due regard for the geographical distribution of member clubs.
Article VI Section 4.
Notice of all regular meetings shall be mailed to the delegates of each member club, officers and committee chairman of the leagues at least seven days in advance.
Article VI Section 5.
Delegates from nine clubs shall constitute a quorum at any meeting.
Article VI Section 6
A copy of the minutes of every meeting shall be sent to each member club, delegates and officers of the league not later than two weeks after such meeting.
Article VI Section 7
Meetings of the Board of Directors may be held on the call of the President or a quorum of the Board of Directors with a seven day notice, unless it is in a case of an emergency, or at any League meeting with out special notice. The officers of the corporation shall act in the same capacity for the board and seven shall be quorum. All other details of their meetings may be fixed by the directors.
Article VII : FUNDS AND FISCAL YEAR
Article VII Section 1
All funds due the league in the regular course of business shall be collected by the Treasurer who shall issue his receipt from a duplicate book before depositing into the Leagues accounts in a national or savings bank within the county.
Article VII Section 2
Funds of the league shall be issued only by check signed by the Treasurer or the President acting during the Treasurer's incapacity. Payment only of expenses for which appropriations have been made by a League meeting and all vouchers therefor shall be approved in writing by the President or Vice President without unnecessary delay
Article VII Section 3
The fiscal year of the League shall be from September 1st to August 31st inclusive.
Article VII Section 4:
The Auditing committee is to review the records of the Recording Secretary and the Treasurer quarterly during the months of Dec., March, and June and audited annually before the annual meeting in Sept. The financial statement prepared annually will be made available upon request.
ARTICLE VIII : PARLIAMENTARY RULES
Article VIII -Section 1
The parliamentary rules contained in Robert's Rules of Order Revised shall govern the League, except as otherwise provided in these by-laws.
Article VIII Section 2
A roll call vote shall be taken on any question where opposition has been evident.
Article VIII -Section 3
A mail vote on any question requiring such action may be ordered by the president or two other directors, but shall not become valid until ten days after ballot has been mailed each member club or until a majority of the member clubs has been recorded.
Article VIII -Section 4
Any motion shall be referred to the member clubs for their vote, if one-third of the clubs voting on a roll call shall oppose its passage, provided a similar question has not been decided by the League within the interval since the third previous meeting. Any motion so referred to the clubs shall be accompanied by an adequate written explanation and shall be voted on by roll call at the next league meeting without debate.
Article VIII -Section 5
The decision of the League on proposed legislation shall be determined by the highest body of which the time available permits a vote to be taken, the member clubs being the highest authority, followed in descending order by the league delegates in meeting assembled, the board of directors, the legislative committee.
Article VIII -Section 6
Any member club which cannot be represented at a meeting may authorize the Recording Secretary or the President to cast one vote on a specific question by proxy: providing the proxy vote has been approved by the majority of the member clubs membership and sent in on club stationery, with the signature of the member clubs President and Secretary, in a sealed envelope designating it's purpose, and must be received ten days prior to vote. This proxy envelope shall be opened only during the designated monthly meeting and such vote shall be of the same effect as if cast by a delegate of the club in person.
This proxy vote policy does not pertain to survey questionnaires.
ARTICLE IX : AMENDMENT
These by-laws may be amended by a two-thirds affirmative vote at the June meeting providing written notice incorporating the substance of the proposed amendment is mailed to member clubs and delegates not less than twenty nor more than sixty days in advance.
ARTICLE X : DISPOSAL OF ASSETS
Article X- Section 1
No part of the assets or net earnings of this corporation shall inure to the benefit of any member, officer or director, provided however that payments of reasonable compensation for services rendered and expenses incurred may be made.
Article X- Section 2
This corporation may dissolve and wind up its affairs upon the adoption of a resolution to do so by the board of directors at a meeting duly called and held at which a quorum was present by a vote of the majority of directors in office and according to the plan for distribution of its assets adopted by this corporation in the same manner.
Article X- Section 2 Paragraph A
All liabilities and obligations of the corporation shall be paid, satisfied and discharged, or adequate provision shall be made.
Article X- Section 2 Paragraph B
Assets held by the corporation upon condition requiring return transfer or conveyance. which condition occurs by reason of the dissolution, shall be returned, transferred, or conveyed in accordance with such requirements.
Article X- Section 2 Paragraph C
The remaining assets shall be transferred or conveyed to one or more domestic organizations having substantially similar powers and objective and engaged in activities substantially similar to those of this corporation.
Article X- Section 3
The use, sale, transfer or lease of the Worcester County League of Sportsmen's Clubs Inc. property in New Braintree as recorded on the following book and page numbers; Book 12806 page 286 and Book 4975 page 308, shall include the condition that the land and property shall, as at present, be open for hunting fishing and compatible outdoor recreation, and open to the public without fee, (such stipulation to be included on all future deeds.) Any changes in use, sale, transfer or lease of said property shall be in ballot (paper) form and shall require the approval by two-thirds (2/3) of the member clubs in good standing, voting after proper notice mailed not less than thirty (30) days nor more than sixty (60) days before the meeting date of action to be voted upon. Any change in this policy, the property shall be returned to the Worcester County League of Sportsmen's Clubs Incorporated.
The League was formally organized September 1, 1929 as the League of Worcester County Rod and Gun Clubs. Incorporated Aug 24, 1932 and name changed to Worcester County League of Sportsmen's Clubs, Inc. October 20 1934. Bylaws adopted Sept 1, 1929 and revised...Mar 1934, May 1935, April 1 1941, May 15,1942, Dec 20,1946, Feb 171950, Mar 21 1952, Jan 27,1961, Feb 18, 1963, Sept 21 1990, June 18, 1993, June 20, 1997, last revised June 16, 2006